Google is introducing several enhancements and changes to Google Apps this summer, including the ability to edit Microsoft Office files documents directly within Google Chrome without having to launch Office.
Here’s a rundown of some of the key updates, along with links to more info:
- Launch Hangouts in Google Chrome Without Installing a Plugin
- Edit Microsoft Office Files in Google Chrome
- Redesigned, Faster Google Drive
- New “Suggested Edits” Feature in Google Docs
- Google Slides Mobile App
- Delegate Access to Contacts Without Granting Access to Mail
For more details about any of these Google services, please contact the Office of Information Technology Help Desk at 208.426.4357 (HELP), or email email@example.com.
NVivo is a statistical analysis software program available to University employees through license agreement with Boise State. This research tool helps you easily organize and analyze content, and import, create, and edit a wide range of data.
Previously, NVivo was only offered to Windows users, but we are happy to announce NVivo is now available to Mac users as well!
If you are currently an NVivo user, you can access NVivo for Mac by downloading the software from the company’s website. Your existing NVivo 10 license key will work for both NVivo 10 for Windows and NVivo for Mac.
Tutorials are also available on NVivo’s website.
To obtain an NVivo license, contact the Office of Information Technology Help Desk at firstname.lastname@example.org or 208.426.4357. The Help Desk can also answer questions about NVivo.
Google recently implemented new features in Google Sites!
Several of the changes are aimed at improving integration between Google Sites and other products. You can now:
- Showcase images in posts when sharing on social media sites.
- Use enhanced Google Analytics support on Sites.
- Embed maps using Google Maps Engine Lite in Sites, allowing custom maps to be shared right next to your content.
In addition to these features, several accessibility improvements have been made to Google Sites. Not only will readers enjoy a better viewing experience, editors will see changes as well:
- New keyboard shortcuts have been added (like Alt+Shift+F for opening the editor toolbar).
- Image width can be set to 100% of the screen width.
- You can easily customize the font, color, and size of lower-level headers (H2, H3, and H4 tags).
Google recently added a new sharing feature on YouTube–the ability to share videos only with others at Boise State. Ok, there are a couple of caveats, but it’s a really cool new feature. Learn more about YouTube privacy and share settings on the YouTube support website.
First, you can now share videos with anyone on your Boise State domain. Basically, employees can now share videos only with employees and students can now share only with students in one step.
This means that employees or students must be logged in to their Google account to view videos you share this way. It’s a great way to share a video across departments but not with the entire world.
Second, to be able to share with a specific group (like everyone on your domain), you need to link your Google+ and YouTube account (channel). This is easy to do and you don’t have to actively use Google+ for this to work.
Once you have Google+ set up and you’ve linked your Google+ account to your YouTube account, here’s how to share videos with everyone on your domain:
- Log in and upload your video to YouTube using the “Upload” button at the top of your screen. Alternatively, you can upload to YouTube directly from Camtasia Studio or using Techsmith Relay and Profiles.
- Select “Private” from the share setting drop-down menu. This setting allows you to explicitly share your video with people via name, email address, people in your Google circles or people on your domain.
- You should see a field appear with a button to “+ Add names, circles, or email addresses.”
- Next, employees can select “Boise State University – Apps for Employees” and students can select “Boise State University – Apps for Students.”
- Click save and your video is now shared with only people on your domain.
Learn more about YouTube privacy and share settings on the YouTube support website.
If you have questions or would like help sharing videos on YouTube, visit the Video at Boise State website or contact the Help Desk at 208-426-4357 (HELP), email@example.com or chat.
LMS Middleware launches June 24 and makes creating classes in Blackboard very simple. The new LMS Middleware replaces the current BMW Middleware for Blackboard.
The new LMS Middleware features include:
- a redesigned and more intuitive interface;
- add additional sections to any existing course site–regardless of whether the original course site was a single course site or merged;
- you can add faculty, students or staff as course site users (teaching assistants, graders, course builders, or instructors) in one step now;
- anyone designated as “secondary instructors” on a course in PeopleSoft can now access the LMS Middleware application and create course sites–you no longer have to list multiple primary instructors;
- help is easy to find within the application or on the Academic Technologies website.
What about courses already built in Blackboard? No problem. Course sites already in Blackboard will not be affected by this change.
Contact firstname.lastname@example.org for more information about the new LMS Middleware.
Did you know you can get a free Prezi account if you have an email address that ends in .edu? You can!
But first, what is Prezi? Prezi is web-based presentation software that allows you to zoom in and out of your presentation. It’s also known as a “virtual whiteboard” that can help people who see your presentation remember and understand ideas better.
Everyone can get a free account, but that means your presentations will be public. To have the option to create private presentations, you must sign up for a paid subscription. However, Prezi offers free accounts for educational purposes that allow you to make your presentations private, replace the Prezi logo with your own, and give you 500 MB of storage.
Here’s how to get a free Prezi account:
- Go to Prezi’s website
- Use your Boise State email address to sign up
- Enter Boise State’s details and check the box to confirm you are a member of the University
- Click Continue
- A confirmation email will be sent to your Boise State email address
- Click the link in the confirmation email to activate your Prezi account
- Complete your Prezi account by entering your first and last name and creating a password
Now you are ready to start using Prezi!
For help creating a presentation using Prezi, check out Prezi’s support page. They also have lots of tips and tricks to get the most out of Prezi.
If you have questions or need further information, please contact that Office of Information Technology Help Desk at email@example.com or 208-426-4357.
Google has released new free mobile apps for Docs and Sheets (Slides are coming soon) which allow you to work offline and on the go via your Apple and Android phones and tablets.
These apps provide additional mobile access to your Google Drive content, adding offline capability. If you’re away from an internet connection, just open Docs or Sheets and edit or create content, and your files will be synced the next time your device has a connection.
Docs and Sheets mobile apps work best in conjunction with the Google Drive app, as the Drive app is used to organize and view all of your Drive content.
Check out links for all Google mobile apps for Apple at www.google.com/mobile/ios/
Mobile app links for Android are available at www.google.com/mobile/android/
Microsoft has released a critical security fix for Internet Explorer, which addresses a major flaw recently exposed within versions 6-11 of the browser.
The Office of Information Technology will automatically push the patch to OIT-managed faculty and staff computers within the next couple of days.
To install the patch manually, please follow the instructions on Microsoft’s website by locating your version of Internet Explorer and your operating system, and clicking on the appropriate download link.
For assistance, contact the Office of Information Technology Help Desk at 208-426-4357 (HELP), or email firstname.lastname@example.org.
Boise State’s Blackboard system experienced a service outage from approximately 8:00 pm, April 30 to – 5:00 am, May 1.
It appears this outage was related to an issue with Blackboard’s hosted cloud services, which experienced a denial of service attack. We apologize for the inconvenience.