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Max’s Minute: Information Security

Max's Minute Information Security

Max Davis-Johnson, Associate VP and CIO, takes security of your data seriously. In this edition of Max’s Minute, Max discusses information security prevention, detection, awareness, policy and education. He also provides a couple of tips of things you can do to protect yourself on your own computer.

Public and private comments are welcomed and encouraged. Please comment on the blog posts or email maxdavis-johnson@boisestate.edu.

Max’s Minute: Welcome to Fall 2014

Max Davis Johnson

The Office of Information Technology is offering new services for the Fall 2014 semester, including free Microsoft Office for Boise State students, Student Success Dashboards, enhancements to our High Performance Computing Cluster for researchers, and updating over 500 public computers to Windows 8.

Max discusses these new services, and addresses upcoming plans for the OIT to expand cloud services and focus on security:

Public and private comments are welcomed and encouraged. Please comment on the blog posts or email maxdavis-johnson@boisestate.edu.

Name Changes for Video Services at Boise State

Video at Boise State

This summer, the Office of Information Technology made some changes that we hope will make it easier for you to take advantage of video creation and publishing tools and services offered by OIT.

Overview of the Changes

  • TechSmith is rebranding the name “Camtasia Relay” to “TechSmith Relay.”
  • We will now collectively refer to all technologies used to store and stream video at Boise State as the “Boise State Video Service.”
  • Default TechSmith Relay Profile name change from “Kaltura” to “Boise State.”
  • We created the Video at Boise State website as the single-source for information about video creation tools and services offered by OIT.

Details of the Changes

Name Change: Camtasia Relay to TechSmith Relay

Last spring, TechSmith, the company that makes Camtasia Relay, began a rebranding of the name “Camtasia Relay” to “TechSmith Relay.” This name change applies to both the TechSmith Relay screen recording software and the Relay profiles used to upload videos to the Boise State Video Service, our locally-managed video storage and streaming service (see info below).

In OIT, we’re trying to use “TechSmith Relay” to describe the software and profiles. However, you will read “TechSmith Relay” in some menus and websites and “Camtasia Relay” in others. The important thing to know is that these are the same and that the software and profiles work the same as they did before the name change.

Boise State Video Service

Boise State utilizes many technologies to store and stream locally-managed video content. In order to simplify discussions around campus, we will now collectively call these various technologies the “Boise State Video Service.” This change means we will not have to change the name of video services every time we change a particular technology that supports that service.

Name Change for Default Relay Profiles

To correspond with the “Boise State Video Service,” we are changing the name of the default Relay Profile from “Kaltura” and “Kaltura add captions” to “Boise State” and “Boise State add captions.” This change means that if you want to upload videos to the locally-managed storage and streaming service, you simply select the “Boise State” or “Boise State add captions” Relay profile. The profile behaves in exactly the same way as before the name change. You can read descriptions of of the default Relay profiles work (and captioning) here.

Video at Boise State Website

This summer, OIT consolidated information about our video services on the new Video at Boise State website.

Need Assistance?

Boise State OIT offers training on Camtasia Studio and Camtasia for Mac and how these work with TechSmith Relay.

The TechSmith website provides awesome tutorials on many features and how to use Camtasia Studio and Camtasia for Mac.

You can also contact the Help Desk at 208-426-4357 (HELP), helpdesk@boisestate.edu or chat online.

Update Your BroncoPrint Wireless Printing Software

This Summer, the Office of Information Technology upgraded BroncoPrint software to improve wireless printing on campus.

If you have BroncoPrint installed on your laptop, you will need to remove it and install the latest version in order to continue printing to BroncoPrint printers from your own machine.

Download the current version of the BroncoPrint wireless printing software from our website.

If you’ve never used BroncoPrint, you can visit the Office of Information Technology website to learn more. Students get $15.00 in printing credit each semester! That’s up to 300 pages printed for free!

For help removing or installing BroncoPrint, or if you have questions about wireless printing on campus, please contact the Office of Information Technology Help Desk at (208) 426-4357 or helpdesk@boisestate.edu.

You can also take your laptop to any of our Zones for assistance with BroncoPrint.  Find a Zone location here.

Microsoft Office for Students for FREE

Microsoft Office for Free

Boise State University’s Office of Information Technology is excited to offer Microsoft Office to students for free.

Beginning  July 28, 2014, students can download Microsoft Office software for free through the Student Advantage Microsoft Office 365 ProPlus program.

To be eligible, students must be actively enrolled (enrolled and registered for classes) at Boise State.

Visit the Microsoft Office for students page for details, limitations and instructions to download Microsoft Office.

Mac users: Some Mac users have issues validating the license key. If you have issues, contact the Help Desk for assistance.

For more information, or if you would like assistance downloading and installing Microsoft Office for students, contact the Help Desk at 208-426-4357 (HELP), helpdesk@boisestate.edu or chat with us.

Lab, Kiosk, and Classroom Computers Being Upgraded to Windows 8.1

windows8

The Office of Information Technology Help Desk is hard at work upgrading lab, kiosk, and classroom computers to Microsoft Windows 8.1!

As with previous operating system upgrades, there are a few notable changes in Windows 8.1.

First, the Start Menu has been replaced by a user interface. This means that when you click on the Windows icon (formerly known as the Start button), instead of seeing this:

startmenu
Image: Windows 7 Start Menu

You will see this:

start
Image: Windows 8.1 User Interface

The interface has “tiles” for programs, instead of a list.  Simply click on a tile to open an application. To access programs not listed here, click the small down arrow at the bottom of the screen. The All Applications menu will appear.

Second, the user interface also means that it will look a little different when you want to log off. To log off of a Windows 8.1 computer, look for the Logoff tile:

logoff
Image: Logoff Tile

On Boise State lab, kiosk, and classroom computers, we’ve placed a shortcut to log off right on the desktop. Double-click the desktop shortcut to log off or click the Windows icon at bottom-right and select the Logoff tile from the new user interface.

You can read answers to frequently asked Windows 8.1 questions by visiting windows8.boisestate.edu.

For general information about Windows 8.1, please visit Microsoft’s website.

Note: OIT-supported classrooms in the Engineering and Micron Engineering Buildings will still use Windows 7.

If you need further assistance or have questions about this upgrade, please contact the OIT Help Desk at helpdesk@boisestate.edu or 208-426-4357 (HELP).

Edit Microsoft Office Documents in Google Apps Without Opening Office

Edit Office within Chrome

Google is introducing several enhancements and changes to Google Apps this summer, including the ability to edit Microsoft Office files documents directly within Google Chrome without having to launch Office.

Here’s a rundown of some of the key updates, along with links to more info:

For more details about any of these Google services, please contact the Office of Information Technology Help Desk at 208.426.4357 (HELP), or email helpdesk@boisestate.edu.

Reporting Services Drop-In Labs Scheduled

PyramidSlider630

Did you take a Pyramid Analytics class and now have a question? Want to get to know Pyramid Analytics and myInsights reports better? The Business Intelligence and Reporting Services team will be holding several free drop-in labs for Boise State faculty and staff over the next couple of months.

Come find out answers to some of the most commonly asked reporting questions such as:

  • What does my data mean?
  • How do I find … ?
  • Is there an existing report that will give me ….?
  • Why does my report only show me 2 years worth of data?
  • How can I see future dates?
  • How can I add a student group to the report I’m looking at?

Drop-in labs will be held in the Environmental Research Building, Room 1100 on the following days:

Tuesday, July 8, 2:00 pm – 3:30 pm
Wednesday, July 23, 2:00 pm – 3:30 pm
Tuesday, August 5, 2:00 pm – 3:30 pm
Wednesday, August 20, 2:00 pm – 3:30 pm

No registration for these sessions is necessary.

Additional help resources for Pyramid Analytics and myInsights is available at reporting.boisestate.edu.  You may also contact the Office of Information Technology Help Desk at helpdesk@boisestate.edu or 208-426-4357.

NVivo for Mac Now Available

Nvivo

NVivo is a statistical analysis software program available to University employees through license agreement with Boise State.  This research tool helps you easily organize and analyze content, and import, create, and edit a wide range of data.

Previously, NVivo was only offered to Windows users, but we are happy to announce NVivo is now available to Mac users as well!

If you are currently an NVivo user, you can access NVivo for Mac by downloading the software from the company’s website. Your existing NVivo 10 license key will work for both NVivo 10 for Windows and NVivo for Mac.

Tutorials are also available on NVivo’s website.

To obtain an NVivo license, contact the Office of Information Technology Help Desk at helpdesk@boisestate.edu or 208.426.4357.  The Help Desk can also answer questions about NVivo.

 

New Features in Google Sites

Google Sites

Google recently implemented new features in Google Sites!

Several of the changes are aimed at improving integration between Google Sites and other products.  You can now:

  • Showcase images in posts when sharing on social media sites.
  • Use enhanced Google Analytics support on Sites.
  • Embed maps using Google Maps Engine Lite in Sites, allowing custom maps to be shared right next to your content.

In addition to these features, several accessibility improvements have been made to Google Sites.  Not only will readers enjoy a better viewing experience, editors will see changes as well:

  • New keyboard shortcuts have been added (like Alt+Shift+F for opening the editor toolbar).
  • Image width can be set to 100% of the screen width.
  • You can easily customize the font, color, and size of lower-level headers (H2, H3, and H4 tags).

For more information about Google Sites, visit http://learn.googleapps.com/sites or contact the Office of Information Technology Help Desk at helpdesk@boisestate.edu or (208) 426-4357.